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Special Event Application

  1. If the event doesn’t have an official title such as the “March of Dimes Walkathon”, enter a generic description such as “Fun Run for Red Cross”, “Easter Egg Hunt”, etc.
  2. Application must be received 30 days prior to event.  If not met, event is subject to automatic disqualification.

  3. Type of Event
  4. List any special assistance you are requesting such as traffic control for crossing streets during a walkathon, access to electricity, extra dumpsters, etc. City may not provide all services requested. Depending on the size of the event, the City may require additional outside or private services to be provided, per the City’s approval of personnel. Charges for City services may apply. Note: Due to the nature of the event, those expected to attend the event, others who may be present, and/or the location of the event, the city may determine it to be in the best interests of the health, safety and welfare of the public to require the presence of public safety personnel at an additional cost to the applicant.

  5. List previous events sponsored by applicant that are similar to the one being applied for. List names, locations, dates, and contacts.
  6. Day of week; Date; Time
  7. Day of week; Date; Time
  8. Alcohol*
    I understand alcohol is NOT permitted on ANY City properties
  9. Approximate number of participants and/or spectators expected at the event. If expected attendance is 1,000 or more, which continues for two or more hours per day, a temporary mass gathering permit is required by Davis County Health Department. For events with attendees at one given time during the event is over 1,500 the applicant must have City Council approval. If mass gathering permit is required, Kaysville City will delay issuing final approval until the mass gathering permit is obtained.
  10. Concession or Food Truck Privileges*
    If yes, all Health Department rules and regulations must be followed. Proof of compliance required no later than 2 weeks prior to event start. Barnes Sportsplex not applicable. A Temporary Food Service Permit must be obtained in any instance where food is prepared for sale to or consumption by the public. Contact Davis County Health Department, 99 S. Main, Farmington, UT 84025, Phone (801) 451-3296 to obtain the permit. Barnes Sportsplex not applicable.
  11. Title of organization or the event name if not affiliated with an organization.
  12. Name of the person that the Coordinating Department may contact in case of questions or if an emergency situation occurs. Also include a secondary or alternate contact person who may be reached if the first person is unavailable.
  13. Insurance Information: All events open to the public require a certificate of insurance for $1,000,000.00 commercial general liability coverage with Kaysville City Corporation named as the certificate holder and as additional insured. This is a standard request and most insurance companies supply the certificate at little or no charge. If you cannot obtain a certificate, Special Event Insurance may be purchased.
  14. Please check all items that you intend to include in your event. Provide a detailed explanation for each item checked. The City does not provide items listed but may provide services in some cases. Fees may apply for City provided services. If you have questions, please contact the Coordinating Department.*

    If additional information about any of the items is required or if there are restrictions associated with any of the items checked, you will be contacted.

  15. Fees - pay link will be emailed to applicants*
    A $20.00 application fee is required. In addition, all applicable park and reservation fees will be charge and must be paid before the reservation can be confirmed. Kaysville City may assess a cleaning fee, determined by the type of event, number of participants, etc.
  16. The following enclosure(s) will be emailed to*
  17. I understand my group is responsible for event sanitation control. Additional trash receptacles will be added by event organizers.*
  18. I understand Kaysville Parks and Recreation has the right to deny your application based on staff availability and City resources.*
  19. Electronic Signature Agreement*
    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature. 3) you may still be required to provide a traditional signature at a later date, and 4) I agree to carry out this event in full compliance with Kaysville City policies and codes. In addition I agree to carry out this event in full compliance with the requirements of outside organizations, as applicable. I agree to carry this application with me at all times during the event.
  20. Leave This Blank:

  21. This field is not part of the form submission.