Records Requests

What is GRAMA?

The Government Records Access and Management Act (GRAMA) is a comprehensive records law which provides the legal framework and requirements for providing access to government records (Utah Code 63G-2-101 through 63G-2-901).  

GRAMA defines what a government record is (Utah Code 63G-2-103).  The law acknowledges the competing interests of government transparency with individuals' right to privacy and public policy interests in restricting access to some records.  It specifies conditions when access should be restricted through a classification system that includes public, private, and protected records (Utah Code 63G-2-301 through 63G-2-310). 

GRAMA identifies who has the right to access restricted records and states that everyone has the right to access public records (Utah Code 63G-2-201 and 63G-2-202).  

GRAMA lays out the processes by which records should be requested and by which government must respond (Utah Code 63G-2-201 through 63G-2-206).  

If parties disagree on issues related to a records request, GRAMA outlines an appeals process (Utah Code 63G-2-401 through 63G-2-406).

Request a Police Report

All requests for records must be submitted in accordance with GRAMA.  To request a copy of a police report, a Records Request Form must be completed and turned in to the police department.  A valid government-issued picture ID must be presented in order to receive reports.  Fees are listed below.

A governmental entitiy has 10 business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately respond and provide an estimated response date.  Extraordinary circumstances may require more processing time.  

Police
Incident reports$10.00 per report*
Photos$15.00 per case*
Audio or video recordings (e.g. dashcam, bodycam, or other recordings$50.00 per recording*
9-1-1 call recording$15.00 per call*
*If the record request requires longer than 15 minutes to research and prepare copies, the city may charge the hourly wage of the lowest paid employee who, in the discretion of the custodian of records, has the necessary skill and training to perform the request. This shall be billed in 15-minute increments. In the sole discretion of the records officer, costs, and anticipated costs, may be required to be paid in full prior to commencing record request fulfillment.

If you wish to submit a GRAMA request to Kaysville City, you can do so through the city's Legal Department.